Job Description
We are looking for a detail-oriented Office Coordinator to join our team on a contract basis in Westbrook, Maine. This role is vital to ensuring smooth operations across multiple departments and locations within our organization. The position requires strong organizational skills, multitasking abilities, and a welcoming demeanor to support both internal staff and external visitors.
Responsibilities:
• Serve as the primary point of contact for reception duties, welcoming visitors, and managing sign-in/sign-out processes for agency classes and events.
• Provide support and guidance to guests, ensuring they are directed to the appropriate locations and resources.
• Manage incoming and outgoing mail, including sorting, distributing, and handling postage for various departments.
• Track and verify package deliveries, ensuring accuracy and timely distribution.
• Maintain multiple calendars for scheduling conferences and meetings using Microsoft Office Suite.
• Ensure all office operations run smoothly, addressing any logistical challenges that arise.
• Support the coordination of resources and materials.
• Collaborate with other departments to streamline administrative tasks and improve efficiency.
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