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Summary: The Human Resources & Administration Coordinator assists the Human Resources team with administrative support related to talent acquisition, records management, compliance, and labor relations, and provides administrative support to the Chief Executive Officer. The position also services as a representative for CAPTEK, as the first contact for visitors and vendors.
Essential Duties and Responsibilities:
· Maintains accurate employee records, personnel files, and updates Dayforce (HR information system)
· Provides Dayforce support to employees with password resets, forms and acknowledgements
· Assists the Recruiting Specialist with recruitment efforts for non-exempt personnel and temporary employees
· Supports the Recruiting Specialist with new hire onboarding
· Responsible for issuing and deactivating ID access badges
· Performs front desk tasks such as welcoming visitors and vendors, informing the appropriate contact person for arrival, maintaining the visitor log, answering phone calls and handling mail
· Assists the CEO with tasks such as coordinating meetings, handling catering, booking conference rooms, and preparing expense reports as requested
· Contributes improvements to processes and procedures continually to meet the needs of the organization
· Performs other related tasks or special projects as assigned by the HR Department or CEO.
Work Experience/Qualifications:
· Excellent communication and interpersonal skills.
· Demonstrated ability to effectively manage multiple products and projects.
· Proven problem-solving skills are a must.
· Exhibits professional communication via phone, e-mail, and USPS mail
· Familiarity with HRIS systems, preferred
Education/Experience:
· Associate's degree (A.A.) or equivalent from two-year College or technical school is preferred.
· 1 year of human resources administrative experience
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical demands require sitting for extended periods of time, walking, bending, reaching, carrying, and occasionally lifting and/or moving objects up to 25 pounds. Specific vision abilities required by this job include Close vision, Peripheral vision, and the ability to adjust focus. While performing the duties of this job, the employee is occasionally required to use hands to fmger, handle, or feel: reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and talk or hear.
EEOC Statement:
CAPTEK is an equal employment opportunity employer. In order to provide equal opportunities to all individuals, employment decisions will be based on merit, qualifications, and abilities, not on any mental or physical disability. We comply with the law regarding reasonable accommodation for disabled employees and applicants.
We do not discriminate on the basis of actual or perceived race, color, national origin, ancestry, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), reproductive health decisions, gender, gender identity, gender expression, religious creed, disability (mental and physical) including HIV and AIDS, medical condition (cancer and genetic characteristics ), genetic information, age, marital status, sexual orientation, military and veteran status, or any other characteristic protected by federal, state or local law. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.
Job Type: Full-time
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